An Entrepreneur’s Quick Guide to Outsourcing Virtual Assistants

One of your first and most crucial decisions as an entrepreneur should be that of outsourcing a virtual assistant. A virtual assistant is the kind of trustworthy team member who can be counted on to do day-to-day tasks, which may make all the difference in the world for any business.

Outsourcing a virtual assistant has several advantages. One benefit is that you’ll acquire crucial abilities you’ll need in the future to lead a team. Outsourcing a virtual assistant (VA) through a reliable partner like ADDMORE Outsourcing can also help you choose which jobs you can continue to manage alone and which ones you can eventually assign to staff members. Last but not least, a VA can keep you organized and up to speed on your job, which is essential for any expanding organization.

Is a Virtual Assistant right for my business?

The answer is definitely a resounding “YES.”

You should absolutely outsource a VA if you’re working far longer hours than you’d want to, you can’t keep up with your workload (to the detriment of your business),

How to avail the services of an offshore virtual assistant:

Before you get started, you need to know how to find the right virtual assistant. Finding the best candidate for your firm will depend on your taking the proper steps to outsource a VA.

Step 1: Determine What Your Virtual Assistant Will Do

Virtual assistants are available for almost any type of work. Data entry, scheduling, bookkeeping, social media management, communication, research, and a long list of other tasks are all things that VAs can do. The key takeaway is that you must be clear about what you want your virtual assistant to perform right away.

Virtual assistants frequently advertise themselves as both general and specialized virtual assistants. A general virtual assistant will be able to best meet your requirements if all you need is assistance with keeping organized. However, you should work with a qualified VA if you want assistance in a certain area.

Make a list of everything you do for a week (or maybe a month if your activities are really varied) to properly assess which tasks you need help with. Determine what may be delegated to a virtual assistant and doesn’t require your knowledge.

Step 2: Establish a Budget

You’ll need to know how much a virtual assistant will cost in order to decide how many jobs you can afford to delegate. There is no fixed price, since several factors come into play, such as the kind and extent of the VA’s assistance.

When deciding how much you can pay a VA, try to assign a monetary value to each task you require. Keep in mind that greater quality may cost you more. Outsourcing a virtual assistant who is just starting out but does have relevant expertise may, however, frequently help you save money.

Step 3: Design a Training Program

Although ADDMORE provides highly skilled and trained VAs to each client, designing your own training program helps your VA to understand your company’s work culture. This will also enable the VA to execute tasks to comply with your standards and employ your preferred company procedures. Training can take the form of a written paper outlining the stages (perhaps with screenshots) or a video that demonstrates the process. With this training program, a replacement virtual assistant will find it simpler to take up the workload if your original VA leaves.

Step 4: Inquire About Virtual Assistants

There is a large pool of people available for you to choose from on freelance platforms and employment sites. Payment protection is an additional benefit of freelance platforms over employment sites, albeit the
interviewing process may be more constrained. Most business owners, however, genuinely favor outsourcing to offshore partners like ADDMORE Outsourcing because it reduces some of the work
involved in selecting the ideal individual as your own VA. Those employed by service providers are also generally properly trained and have considerable work experience.

Step 5: Perform a Test Run

It’s a good idea to engage the VA for a brief trial period before signing a long-term contract. You could only require a week, or you might need as long as 30 or 60 days, for example, if the work you have is scarce. You’ll be able to determine whether you two will get along on a trial run. Additionally, it will imply that neither of you is determined to carry on when the trial is over.

A trial run is especially simple if you are outsourcing a VA through a BPO. You may frequently work with a VA for a few jobs, and if you’re not satisfied with the outcomes, you can switch to a different VA right away. You will be back at square one if you utilize a freelancing platform or job site, unless, of course, you have a few backup options in mind.

Step 6: Establish Achievable Goals

It’s important to set reasonable goals when outsourcing a virtual assistant. While the VA adjusts to your working style, there will be a learning curve initially. However, as time passes, you should anticipate advancements until the work you are receiving is flawless—or very close to perfection.

Key Takeaway:

Using ADDMORE Outsourcing‘s virtual assistant services can help you save money that can be put to better use elsewhere for the growth of your organization. We help managers and business owners spend less time filtering job applications and administrative tasks, and we’re prepared to offer the technology, expertise, and collaboration required to achieve significant results for your company.